Job Description
Join our dynamic team at Pacific Coast Solutions as a full-time Administrative Assistant in Long Beach, CA. We're seeking a detail-oriented professional to support our office operations with precision and efficiency. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply and become an integral part of our success story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems, both physical and digital
- Assist with onboarding processes, including new hire paperwork and training coordination
- Coordinate office events, meetings, and conference logistics
- Monitor office supplies inventory and place procurement orders as needed
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent certification in office administration
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and deadlines effectively
- Experience with office equipment (copiers, scanners, phone systems)
- Professional demeanor with customer service orientation