Job Description
Join our dynamic team at Executive Solutions Group as we urgently seek a highly skilled Administrative Assistant to support our Washington DC operations. This pivotal role requires exceptional organizational prowess and proactive problem-solving abilities to ensure seamless office operations. You'll be the backbone of our daily activities, managing critical communications and supporting high-level executives in a fast-paced environment. If you thrive in detail-oriented settings and possess a passion for excellence, we encourage you to apply immediately for this urgent opportunity.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationships
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate confidential information handling and document management systems
- Support onboarding processes and maintain employee records
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- High level of discretion and confidentiality handling sensitive information
- Associate degree or equivalent professional certification preferred
- Experience with calendar management tools (e.g., Calendly)
- Ability to work independently with minimal supervision