Job Description
Join Oakland City Hall as a Local Administrative Assistant and become the backbone of our dynamic public service team. We're seeking a detail-oriented professional to support critical municipal operations with precision and efficiency. This role offers competitive benefits, professional development opportunities, and the chance to contribute directly to our community's growth. Enjoy a collaborative environment in downtown Oakland with flexible work arrangements.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department leadership
- Process confidential documents, records, and correspondence with strict attention to compliance
- Provide frontline reception services including call screening and visitor management
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects through data entry, report compilation, and presentation preparation
- Facilitate interdepartmental communications and information dissemination
- Assist with budget tracking, expense reports, and procurement processes
Qualifications
- Minimum 3 years of administrative support experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Knowledge of public sector protocols and confidentiality requirements
- Associate's degree in Business Administration or related field preferred
- Experience with municipal software systems (e.g., SAP, Oracle) a plus
- Valid California driver's license required