Job Description
Join our dynamic team at Chicago City Services as a full-time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our local operations in the heart of downtown Chicago. This hybrid role offers remote work options while maintaining in-office collaboration, providing the perfect work-life balance for dedicated candidates.
As the backbone of our administrative team, you'll manage daily office operations, coordinate communications, and ensure seamless workflow across departments. Our competitive compensation package includes comprehensive benefits and growth opportunities within Illinois' public sector.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support event planning and meeting logistics for internal and external stakeholders
- Maintain accurate filing systems and digital records management
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent combination of education and experience
- Experience with government/public sector operations preferred
- Flexibility to work hybrid schedule (3 days office, 2 days remote)