Job Description
Join our dynamic team as a full-time Administrative Assistant at Apex Global Solutions in Portland, Oregon. We're seeking a highly organized professional with exceptional communication skills to support our executive team and ensure seamless office operations. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote work options for 2 days per week. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Process expense reports and maintain financial records with precision
- Serve as primary point of contact for internal and external stakeholders
- Implement digital filing systems and ensure document security compliance
- Coordinate special projects and events as assigned by leadership
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to multitask effectively
- Experience with scheduling tools (Calendly, Outlook) and CRM systems
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines