Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Boston, MA. This immediate opening requires a proactive professional who thrives in fast-paced environments and excels at supporting executive operations. If you're a detail-oriented multitasker with exceptional communication skills, we encourage you to apply today.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, equipment maintenance, and vendor management
- Handle confidential information with discretion and maintain accurate filing systems
- Support departmental projects through data collection, analysis, and documentation
- Serve as primary point of contact for internal and external stakeholders
- Process expense reports, invoices, and purchase orders with precision
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Proven ability to prioritize tasks and meet tight deadlines
- Discretion in handling sensitive information and confidential matters