Job Description
We're urgently seeking a dynamic Administrative Assistant to join our Baltimore team! This immediate opportunity offers competitive compensation and career growth in a supportive environment. As the backbone of our operations, you'll ensure seamless office functions while collaborating with cross-departmental teams. If you're a proactive professional with exceptional organizational skills and a passion for community impact, apply now to become an integral part of our mission-driven organization!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate travel arrangements, expense reports, and reimbursement processes
- Support team meetings through preparation, note-taking, and follow-up actions
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven multitasking capabilities
- Ability to handle confidential information with discretion
- Associates degree or equivalent professional certification preferred
- Experience with scheduling software (e.g., Calendly) and CRM systems