Job Description
Join City Innovations Inc., a leader in community development, as a Full-Time Administrative Assistant in Jacksonville, FL! We offer a flexible schedule and a dynamic environment where your organizational skills will shine. Enjoy competitive compensation, growth opportunities, and the chance to make a tangible impact. Our team also collaborates with New York offices, offering cross-regional career pathways. Apply today to become the backbone of our operations!
Why Join Us? We value work-life balance with hybrid options, professional development stipends, and a supportive culture that celebrates innovation.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationships
- Process invoices, expense reports, and maintain financial records
- Support recruitment coordination onboarding new team members
- Act as primary liaison between departments and external stakeholders
- Maintain digital filing systems and ensure data compliance
- Coordinate company events and community outreach initiatives
Qualifications
- Associate’s degree in Business Administration or related field (Bachelor’s preferred)
- 3+ years of administrative experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with CRM systems (e.g., Salesforce) preferred
- Discretion handling confidential information and sensitive data
- Flexibility to adapt to changing priorities and schedules