Job Description
Join our dynamic team at Prestige Partners Group as a key Administrative Assistant in the heart of Oakland! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment that values growth. If you thrive in fast-paced settings and excel at multitasking, apply today to become the backbone of our thriving office!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare and edit professional documents, reports, and presentations
- Oversee office inventory management and procurement of supplies
- Coordinate meetings, including agenda preparation and minute-taking
- Maintain confidential records and ensure data security compliance
- Support onboarding processes for new hires
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience managing executive calendars and complex scheduling
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities