Job Description
Join our dynamic team at Baltimore City Solutions as an Administrative Assistant and make an immediate impact! We're seeking a detail-oriented professional to support our fast-paced operations with flexible scheduling options. Enjoy a modern work environment in downtown Baltimore with competitive benefits and growth opportunities. Perfect candidates will thrive in collaborative settings while maintaining exceptional organizational standards.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Process invoices, expense reports, and financial documentation with precision
- Coordinate office operations including supply inventory and vendor communications
- Prepare professional correspondence, presentations, and reports using MS Office Suite
- Serve as primary point of contact for internal/external stakeholders
- Maintain digital filing systems and ensure data accuracy
- Support event planning and meeting logistics
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in fast-paced environments
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Salesforce, Asana)
- Flexibility to work occasional evenings/weekends as needed