Job Description
Join our dynamic team at Oakland Municipal Services as a Local Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to support our department with exceptional administrative services in the heart of Oakland. This is your chance to contribute to meaningful community work while growing your career in a supportive environment. Enjoy competitive compensation, comprehensive benefits, and the satisfaction of serving Oakland residents.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for department heads
- Prepare, edit, and distribute official correspondence, reports, and meeting minutes
- Oversee office inventory procurement, equipment maintenance, and supply management
- Serve as primary point of contact for internal staff and external stakeholders
- Process confidential documents, expense reports, and administrative records
- Coordinate office events, training sessions, and community outreach activities
- Implement and maintain efficient digital filing systems using Microsoft Office Suite
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Associate's degree or equivalent administrative certification preferred
- Knowledge of Oakland municipal processes a plus
- Ability to maintain confidentiality and handle sensitive information