Job Description
Join our dynamic team in Boston as an Administrative Assistant and become the backbone of our office operations. This urgent hiring opportunity offers a competitive salary and benefits package in a fast-paced corporate environment. We're seeking a highly organized professional to support our executive team and ensure seamless daily operations. If you excel at multitasking, possess exceptional communication skills, and thrive in a collaborative setting, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement processes
- Support onboarding processes for new employees
- Assist with event planning and logistical coordination
- Perform ad-h administrative tasks as requested by leadership
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of professional administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet deadlines
- Discretion when handling confidential information
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to adapt quickly in a fast-paced environment