Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Virginia Beach. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your expertise truly matters. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and distribute confidential documents, reports, and presentations using Microsoft Office Suite
- Coordinate office operations including inventory management, supply ordering, and vendor relations
- Support event planning and logistics for company meetings and client functions
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation activities
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in professional office environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with proven ability to prioritize competing deadlines
- Strong written and verbal communication abilities with polished professionalism
- Experience handling confidential information with discretion and integrity
- Ability to adapt quickly to changing priorities while maintaining composure