Job Description
We're seeking a dynamic Administrative Assistant to join our Long Beach team immediately. This is an exceptional opportunity for a detail-oriented professional to support city operations with precision and efficiency. You'll be the backbone of our office, ensuring seamless communication and organizational excellence.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain filing systems and ensure accurate record-keeping
- Process invoices, purchase orders, and expense reports
- Coordinate office supplies inventory and vendor relationships
- Support departmental projects and special initiatives
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proven problem-solving and time management skills
- Valid California driver's license required