Job Description
Join our dynamic team at Coastal Business Solutions as a flexible Administrative Assistant! We're seeking a detail-oriented professional to support our Virginia Beach operations with adaptable scheduling options. Enjoy competitive pay, modern office environment, and opportunities for growth in a supportive atmosphere. Perfect candidates will thrive in fast-paced settings while maintaining exceptional organizational skills.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with travel arrangements, expense reports, and vendor coordination
- Support onboarding processes and new employee orientation tasks
- Collaborate with team members on cross-functional projects and initiatives
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in deadline-driven environments
- Discretion handling confidential information and sensitive data
- Flexibility to adapt to changing schedules and priorities