Job Description
Join our dynamic team at Coastal Business Solutions as a key Administrative Assistant in Virginia Beach. You'll be the backbone of our operations, ensuring seamless office functions while supporting executive staff with precision and professionalism. Enjoy a competitive salary package, comprehensive benefits, and opportunities for career growth in a thriving coastal city.
We're seeking a highly organized individual who thrives in fast-paced environments. Your role will involve managing calendars, coordinating communications, and maintaining confidential records – all while embodying our commitment to excellence. If you're ready to elevate your administrative career in Virginia Beach, we encourage you to apply today.
Responsibilities
- Manage executive calendars and schedule meetings with precision
- Coordinate office communications and correspondence across departments
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and procurement requests efficiently
- Support onboarding processes for new hires and coordinate training sessions
- Act as primary point of contact for vendors and external stakeholders
- Prepare professional documents and presentations using Microsoft Office Suite
- Assist in special projects requiring detailed coordination and research
Qualifications
- Associate's degree or 3+ years of administrative experience required
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with competing deadlines
- Strong attention to detail and accuracy in all documentation
- Experience with calendar management and meeting coordination
- Ability to maintain strict confidentiality in sensitive matters
- Proficient with office equipment and digital filing systems