Job Description
Are you a proactive and organized professional seeking a rewarding full-time role in the heart of Long Beach? Pacific Coast Enterprises is looking for a Administrative Assistant to join our high-performing team.
In this pivotal role, you will be the backbone of our office operations, ensuring seamless communication and efficient workflow. We value candidates who are detail-oriented, tech-savvy, and eager to contribute to a collaborative culture.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders.
- Process incoming communications, including emails and phone calls, ensuring timely and professional responses.
- Prepare, proofread, and distribute various documents, reports, and correspondence.
- Maintain organized digital and physical filing systems for easy retrieval of information.
- Assist with travel arrangements, including flight bookings and hotel reservations.
- Track office expenses and prepare monthly reconciliation reports.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or a related field.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a polished professional tone.
- Exceptional organizational skills with the ability to multitask in a fast-paced environment.
- Ability to maintain confidentiality and exercise discretion at all times.