Job Description
Are you an organized professional looking for weekend flexibility?
Apex Administrative Solutions is seeking a reliable and highly organized Receptionist and Data Entry Specialist to join our dynamic team in Omaha, Nebraska. In this pivotal role, you will be the first point of contact for our clients, ensuring a welcoming environment while managing essential administrative tasks with precision.
We pride ourselves on our high-conversion standards and professional culture. If you are detail-oriented and ready to advance your career in a fast-paced environment, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and friendly manner, ensuring a positive first impression.
- Communication: Answer incoming calls professionally, screen them, and route them to the appropriate personnel or take accurate messages.
- Data Entry: Perform high-volume, accurate data entry tasks into our CRM and office management systems.
- Administrative Support: Manage incoming and outgoing mail, distribute emails, and handle general office correspondence.
- Record Keeping: Maintain and organize filing systems, both digital and physical, ensuring easy retrieval of documents.
- Event Coordination: Assist in scheduling weekend appointments and coordinating meeting rooms for client visits.
- Office Supplies: Monitor office supply levels and place orders as needed to keep operations running smoothly.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree in Business Administration is a plus.
- Experience: Previous experience in a receptionist role or administrative assistant position is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Work Ethic: Strong typing speed and exceptional attention to detail.
- Schedule: Must be available to work weekends (Saturday and/or Sunday).
- Communication: Excellent verbal and written communication skills with a professional demeanor.