Job Description
Join our dynamic team at Boston Business Solutions as a Weekend Administrative Assistant and become the backbone of our weekend operations! This role offers the perfect opportunity for organized professionals seeking a flexible schedule while making a tangible impact. You'll be the first point of contact for clients and internal teams, ensuring seamless office operations during high-traffic weekend hours. Enjoy a collaborative environment with competitive compensation, professional development opportunities, and the satisfaction of keeping our business running smoothly. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply!
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries appropriately
- Coordinate complex calendars and schedule meetings across departments
- Process confidential documents and maintain digital filing systems
- Oversee office inventory and coordinate supply procurement
- Prepare and distribute executive correspondence and reports
- Assist with event coordination and visitor reception
- Support HR functions including onboarding and data entry
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work weekends (Saturday/Sunday 8am-4pm)
- Professional demeanor with client-facing experience