Job Description
Are you an organized and detail-oriented professional looking for a weekend role in the heart of Los Angeles? Join Pacific Heights Office Services as our Weekend Administrative Assistant. We are seeking a reliable individual to support our team during critical weekend operations, ensuring seamless administrative functions.
In this role, you will be the face of our office during non-standard hours. You will manage incoming communications, maintain filing systems, and assist with various projects to keep our business running efficiently.
Responsibilities
- Manage front desk reception duties, including greeting visitors and routing calls.
- Schedule and coordinate weekend meetings and appointments using Google Calendar and Outlook.
- Handle incoming and outgoing mail, including FedEx and UPS packages.
- Assist with data entry and the maintenance of accurate digital and physical records.
- Prepare weekly reports and distribute them to department heads.
- Order and restock office supplies to ensure a well-functioning workspace.
- Provide general administrative support to the management team as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Must be available to work Saturday and Sunday.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills with the ability to multitask in a fast-paced environment.
- Professional demeanor and a customer-service-oriented attitude.