Job Description
We're seeking an immediate hire for a dynamic Receptionist role in our Philadelphia headquarters. As the first point of contact, you'll embody our company's commitment to excellence while managing a fast-paced administrative environment. This urgent position requires exceptional multitasking abilities and a polished professional demeanor. Join our team and make an immediate impact in a collaborative setting.
Responsibilities
- Manage incoming calls, emails, and visitors with exceptional professionalism
- Coordinate office calendars and schedule meetings for executive team
- Process incoming/outgoing mail and manage office supplies inventory
- Maintain accurate digital filing systems and confidential records
- Assist with onboarding new hires and orientation processes
- Support administrative projects including document preparation and data entry
- Coordinate facility maintenance requests and vendor communications
Qualifications
- Minimum 2 years of professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations
- Strong organizational and time management abilities
- Experience managing multi-line phone systems
- Professional appearance and courteous demeanor
- High school diploma or equivalent required