Job Description
Join our dynamic team at Pacific Business Solutions as an Office Assistant in the heart of San Diego! We're urgently seeking a detail-oriented professional to support our fast-paced operations. This full-time position offers competitive compensation, comprehensive benefits, and a collaborative work environment. If you're passionate about administrative excellence and thrive in a supportive setting, apply now to become an integral part of our success story.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and handle travel arrangements for executives
- Prepare and distribute professional correspondence, reports, and presentation materials
- Act as primary point of contact for clients, vendors, and internal stakeholders
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support HR functions including onboarding documentation and employee records
- Assist with budget tracking and expense report processing
Qualifications
- Minimum 2 years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associates degree or relevant certification preferred
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Positive attitude with proactive problem-solving approach