Job Description
We're urgently hiring a proactive Office Assistant to join our dynamic team in San Jose! This flexible schedule position offers the perfect work-life balance while supporting our fast-paced tech environment. If you're organized, tech-savvy, and thrive in collaborative settings, apply today and start making an immediate impact!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expenses, and maintain financial records
- Answer multi-line phone systems and route communications professionally
- Order office supplies and maintain inventory systems
- Prepare reports, presentations, and correspondence using MS Office Suite
- Support onboarding processes and new employee orientations
- Coordinate office events and team-building activities
Qualifications
- 2+ years administrative support experience in tech or corporate setting
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Google Calendar)
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability