Job Description
Join our dynamic team at Pacific Business Solutions as we expand our San Diego operations! We're seeking a detail-oriented Office Assistant to support our executive team in a fast-paced environment. This urgent hiring opportunity offers competitive compensation, growth potential, and a collaborative culture. If you thrive in administrative roles and excel at multitasking, apply now to become an integral part of our mission-driven organization.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Handle incoming communications (calls, emails, mail) with professionalism
- Maintain digital and physical filing systems with meticulous accuracy
- Assist with travel arrangements and expense report processing
- Prepare and distribute confidential documents and correspondence
- Coordinate office supplies inventory and procurement processes
- Support special projects and cross-departmental initiatives
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving and adaptability in changing environments
- Associate's degree or equivalent certification preferred