Job Description
We're seeking a highly organized Office Assistant to join our dynamic team immediately. As the first point of contact for our Charlotte office, you'll ensure seamless operations while supporting our fast-paced business environment. This urgent opening requires someone who thrives in collaborative settings and excels at multitasking.
At Premier Business Solutions, we value professionalism and initiative. You'll be instrumental in maintaining our office's efficiency while contributing to a positive workplace culture. If you're ready to make an immediate impact, apply today!
Responsibilities
- Manage incoming communications (calls, emails, visitors) with exceptional professionalism
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders using QuickBooks
- Order office supplies and manage inventory control systems
- Prepare meeting materials and correspondence with attention to detail
- Support HR functions including onboarding documentation and record-keeping
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High school diploma required; Associate's degree preferred
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Ability to maintain confidentiality and exercise discretion with sensitive information