Job Description
Join our dynamic team as a Local Administrative Assistant in Oakland, CA! We're urgently hiring for a flexible schedule position supporting community-focused initiatives. This role offers competitive compensation and the opportunity to make a direct impact on local operations.
As a key member of our administrative team, you'll ensure seamless operations through meticulous coordination, client communication, and organizational excellence. Enjoy a hybrid work environment with flexible scheduling options to maintain work-life balance while delivering high-quality support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person interactions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Support event logistics for community outreach programs and internal meetings
- Process invoices, purchase orders, and expense reports with financial accuracy
- Collaborate with cross-functional teams to align administrative workflows
Qualifications
- Minimum 2 years of administrative support experience in a local government or community organization
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in a fast-paced, deadline-driven environment
- Strong attention to detail with data entry accuracy
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Flexibility to work evenings/weekends for occasional events