Job Description
Join our fast-paced executive team as a key administrative partner! Pacific Coast Solutions is urgently seeking a highly organized Administrative Assistant to support our C-suite executives in our downtown San Diego headquarters. This high-impact role requires exceptional multitasking abilities and a proactive approach to office operations. Enjoy competitive benefits, modern office amenities, and career growth opportunities in a dynamic business environment. Immediate start available for qualified candidates!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders and handle sensitive communications
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Coordinate departmental events, meetings, and offsite activities
- Process expense reports, invoices, and financial documentation
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Minimum 3 years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities under tight deadlines
- Experience with calendar management and travel coordination tools
- High level of discretion and ability to handle confidential information
- Associate's degree or equivalent administrative certification required