Job Description
Immediate Opening for Executive Administrative Assistant in San Antonio, TX! Join our dynamic team at Professional Office Solutions where your organizational skills will shine. We're urgently seeking a detail-oriented professional to support our executive leadership with exceptional administrative support. Enjoy a collaborative environment with growth opportunities and competitive benefits. Apply now to secure your position in this high-impact role!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential documents, reports, and presentations with precision
- Act as primary point of contact for internal/external communications
- Coordinate office operations, including supply inventory and vendor management
- Oversee meeting logistics, including preparation of materials and minute-taking
- Support budget tracking and expense report processing
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Discretion handling sensitive information and confidential data
- Associate's degree or equivalent professional certification required
- Experience with calendar management software (e.g., Calendly)
- Ability to work independently with minimal supervision