Job Description
Join Our Dynamic Team Immediately! Omaha Business Solutions Inc. is urgently seeking a highly skilled Administrative Assistant to support our growing operations across Nebraska and Illinois. This critical role requires meticulous attention to detail, exceptional organizational abilities, and a proactive approach to office management. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Omaha's thriving business district.
Why Apply? • Immediate start opportunity • Career advancement potential • Supportive leadership team • Modern office amenities • Cross-state collaboration exposure
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements across Omaha and Illinois offices
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process payroll, expense reports, and vendor invoices using QuickBooks and Microsoft Office Suite
- Oversee office inventory, procurement, and facility maintenance coordination
- Serve as primary point of contact for internal/external communications and client relations
- Prepare detailed reports, presentations, and correspondence for leadership teams
- Coordinate cross-functional projects and events between Nebraska and Illinois teams
Qualifications
- Minimum 3 years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and QuickBooks
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize tasks in fast-paced, deadline-driven environments
- Associates degree in Business Administration or related field required
- Experience with multi-location coordination preferred
- Strong attention to detail with error-free documentation capabilities
- Valid Nebraska driver's license for occasional inter-state travel