Job Description
Join our dynamic team immediately! Coastal Business Solutions is urgently seeking a detail-oriented Administrative Assistant with a flexible schedule to support our Virginia Beach operations. This is a fantastic opportunity for a proactive professional to make a significant impact in a fast-paced environment.
We offer competitive compensation, comprehensive benefits, and a modern workspace in the heart of Virginia Beach. Enjoy a hybrid schedule with remote flexibility while being part of a collaborative team that values growth and work-life balance. If you thrive in administrative roles and can adapt to changing priorities, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential information with discretion and maintain organized digital/physical filing systems
- Assist in onboarding new hires and coordinate office inventory/supplies
- Act as primary point of contact for internal/external communications and inquiries
- Support project coordination and meeting logistics including minute-taking
- Process invoices, expense reports, and basic bookkeeping tasks
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Ability to adapt to flexible scheduling and remote work requirements
- Associate's degree in Business Administration or related field preferred
- Experience with CRM systems (e.g., Salesforce) a plus