Job Description
We are urgently seeking a detail-oriented Administrative Assistant with strong data entry skills to join our dynamic team in San Jose, CA. This critical role requires precision, efficiency, and excellent organizational abilities to support our daily operations. If you thrive in fast-paced environments and have a passion for accuracy, we encourage you to apply immediately!
Responsibilities
- Accurately input, update, and maintain digital records using proprietary software and MS Excel
- Process and manage confidential documents with strict adherence to data security protocols
- Coordinate calendars, schedule appointments, and arrange travel logistics for department staff
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Manage office inventory and coordinate supply procurement processes
- Act as primary point of contact for internal/external communications
- Support month-end reporting and data reconciliation activities
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expertise in Microsoft Office Suite (Excel, Word, Outlook) and database systems
- Exceptional typing speed (60+ WPM) with 98%+ accuracy in data entry tasks
- Strong organizational skills with ability to manage multiple priorities simultaneously
- Professional demeanor and excellent verbal/written communication abilities
- Ability to maintain confidentiality and handle sensitive information appropriately
- Associate's degree in Business Administration or related field preferred