Job Description
Join our dynamic team at Louisville Business Solutions Inc. as an Urgently Hiring Receptionist! We're seeking a detail-oriented professional to serve as the first point of contact for our clients while maintaining critical data integrity. This is an immediate opportunity to showcase your administrative prowess in a fast-paced environment where precision meets customer excellence.
As the face of our operations, you'll handle high-volume call routing, manage client communications, and ensure seamless office workflows. Your expertise in data entry will be vital for maintaining accurate client databases and supporting our business intelligence initiatives. If you thrive in roles where multitasking meets meticulousness, this is your moment to shine in Louisville's thriving business district.
Responsibilities
- Manage high-volume call routing and client communications with exceptional professionalism
- Perform accurate data entry for client information, inventory records, and transaction logs
- Coordinate office operations including scheduling, mail processing, and supply management
- Maintain confidential records while adhering to HIPAA and data security protocols
- Support team projects through document preparation and digital file organization
- Process incoming/outgoing correspondence and manage multi-line phone systems
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Minimum 2 years receptionist or administrative support experience
- Proven proficiency in data entry with 10,000+ keystrokes per minute accuracy
- Expertise in Microsoft Office Suite (Word, Excel, Outlook) and CRM software
- Exceptional verbal communication and active listening skills
- Ability to multitask in fast-paced environments with strict deadlines
- High school diploma or equivalent; associate's degree preferred
- Knowledge of Louisville business etiquette and regional demographics
- Experience with medical or corporate administrative systems a plus