Job Description
Join our dynamic team immediately! Northwest Business Solutions seeks a highly motivated Administrative Assistant to support our fast-paced operations in Portland. This urgent hiring opportunity requires exceptional organizational skills and data entry precision. You'll be the backbone of our office, ensuring seamless administrative workflows while supporting executives across departments. If you thrive in a deadline-driven environment and possess meticulous attention to detail, we encourage you to apply today!
Responsibilities
- Manage and update digital databases with 99.9% accuracy for client records and operational metrics
- Coordinate executive calendars, meetings, and travel arrangements using Outlook and Google Workspace
- Process high-volume invoices, expense reports, and purchase orders within SLAs
- Compose and distribute professional correspondence, presentations, and confidential documents
- Implement document management systems for digital and physical file organization
- Support HR functions including onboarding paperwork and compliance documentation
- Analyze operational data trends to identify process improvement opportunities
Qualifications
- Minimum 2 years experience in administrative support with data entry focus
- Proficiency in MS Office Suite (Excel, Word, PowerPoint) and CRM systems
- Proven ability to type 60+ WPM with 0.5% error rate in data entry assessments
- Strong understanding of HIPAA/GDPR compliance for sensitive information handling
- Exceptional time management skills with ability to prioritize competing tasks
- Associates degree in Business Administration or related field preferred
- Experience with Salesforce or HubSpot highly desirable