Job Description
Join our award-winning team at GlobalTech Solutions as the face of our premier downtown Austin headquarters! We seek a polished, tech-savvy Senior Receptionist to deliver exceptional first impressions while supporting our C-suite executives and 150+ employees. This hybrid role blends traditional front desk duties with advanced administrative coordination in a fast-paced corporate environment. Enjoy competitive benefits, professional development stipends, and a vibrant workspace in the heart of Austin's tech district.
Responsibilities
- Manage multi-line phone system and digital communications (Slack, Teams) with 99% accuracy
- Coordinate executive calendar management and international travel arrangements
- Oversee visitor badge system and building access protocols for 50+ daily guests
- Procure and maintain office supplies, breakroom inventory, and equipment
- Support HR initiatives onboarding new hires and processing employment paperwork
- Organize company events including quarterly town halls and client receptions
- Train junior reception staff on SOPs and emergency procedures
Qualifications
- Minimum 3 years corporate reception or executive admin experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional conflict resolution and crisis management skills
- Professional demeanor with multilingual capabilities preferred (Spanish/Portuguese)
- Experience managing vendor relationships and service contracts
- High-speed typing (60+ WPM) and transcription certification
- Proven ability to maintain confidentiality in sensitive environments