Job Description
Join our award-winning team as a Senior Office Assistant at Pacific Business Solutions, where excellence meets innovation. We're seeking a highly organized professional to support our executive team and streamline daily operations in our vibrant downtown San Diego headquarters. This full-time position offers competitive compensation, comprehensive benefits, and opportunities for career growth within a dynamic environment.
Our ideal candidate thrives in fast-paced settings and brings exceptional administrative expertise to maintain our office's efficiency and professional atmosphere. You'll be instrumental in creating seamless experiences for clients, visitors, and staff alike while supporting our commitment to sustainability and community engagement.
Responsibilities
- Manage executive calendars, travel arrangements, and meeting logistics with precision
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Process invoices, expense reports, and financial documentation with meticulous attention to detail
- Serve as primary point of contact for internal and external communications via phone, email, and in-person interactions
- Oversee document management systems including digital filing and physical record organization
- Assist with onboarding processes including new hire setup and orientation coordination
- Support special projects and event planning for company initiatives and client functions
Qualifications
- Minimum 3 years of administrative experience in corporate or professional services environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office equipment
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong written and verbal communication skills with polished professional demeanor
- Associate's degree or equivalent combination of education and experience required
- Experience with office management software (e.g., Asana, Trello, or similar platforms)
- Ability to maintain confidentiality and handle sensitive information with discretion