Job Description
Join our dynamic team at Coastal Business Solutions as a Senior Administrative Assistant in the heart of Virginia Beach! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex travel arrangements, and schedule high-priority meetings
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office inventory, procurement, and vendor relationships for operational efficiency
- Act as primary point of contact for internal and external communications
- Coordinate cross-departmental projects and maintain digital filing systems
- Assist with onboarding processes and new employee orientation
- Monitor budget expenses and process invoices through accounting systems
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage competing priorities and deadlines under pressure
- Experience with office management software (e.g., SAP, Oracle, or equivalent)
- Discretion and ability to handle confidential information with professionalism
- Valid Virginia driver's license required for occasional errands