Job Description
Join our dynamic team as a Senior Administrative Assistant at Metropolitan Solutions Group, where precision meets innovation. We're seeking a highly organized professional to support our executive team in our prestigious Manhattan headquarters. This role offers unparalleled growth opportunities in a collaborative environment that values excellence and initiative.
As the central hub of our operations, you'll ensure seamless administrative workflows while contributing to strategic initiatives. We offer comprehensive benefits, professional development stipends, and a modern workspace in the heart of NYC. If you're passionate about operational excellence and thrive in fast-paced settings, this is your next career-defining move.
Responsibilities
- Manage complex executive calendars with 15+ appointments daily across multiple time zones
- Coordinate international travel logistics including visas, accommodations, and detailed itineraries
- Prepare confidential board materials and financial reports with 100% accuracy
- Lead cross-departmental projects including vendor onboarding and event coordination
- Implement digital filing systems achieving 30% faster document retrieval
- Oversee office budget reconciliation with quarterly variance analysis
- Train junior staff on administrative protocols and software proficiency
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years of executive administrative experience in corporate environments
- Advanced proficiency in Microsoft Office Suite and CRM platforms
- Exceptional written communication skills demonstrated via sample portfolio
- Proven project management experience with stakeholder coordination
- Confidentiality handling sensitive financial and personnel data
- Professional demeanor with polished business etiquette
- Ability to work flexible hours including occasional evenings/weekends