Job Description
Join our dynamic team at Coastal Business Solutions as a Receptionist with strong data entry skills. This pivotal role combines exceptional customer service with precise administrative support in our Virginia Beach headquarters. You'll be the first point of contact for clients, visitors, and staff while maintaining accurate digital records and ensuring seamless office operations. We offer competitive compensation, comprehensive benefits, and a collaborative environment that values growth and excellence.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and routing communications
- Perform accurate data entry for client information, inventory records, and transaction logs in CRM and database systems
- Coordinate office calendars, schedule appointments, and maintain meeting room reservations
- Process incoming/outgoing mail, shipments, and manage office supply inventory
- Assist with administrative tasks including document preparation, filing, and report generation
- Support HR functions including new hire onboarding documentation processing
- Uphold company security protocols and maintain confidential information standards
Qualifications
- Minimum 2 years experience in receptionist or administrative role with data entry focus
- Proficient in Microsoft Office Suite (Outlook, Word, Excel) and database management systems
- Proven ability to type 50+ WPM with 95%+ accuracy in data entry tasks
- Exceptional verbal/written communication and customer service skills
- Strong organizational abilities with attention to detail and multitasking capability
- Associate's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce preferred) and office management software
- Ability to maintain composure in fast-paced environments with competing priorities