Job Description
We are seeking a professional and welcoming Receptionist to join our dynamic team in San Francisco. This is an immediate hiring opportunity for a detail-oriented individual who thrives in a fast-paced corporate environment. As the face of our organization, you will play a crucial role in ensuring our guests and employees have a seamless experience from the moment they arrive.
At Apex Horizon Group, we value excellence, communication, and efficiency. We offer a competitive salary, comprehensive benefits, and a collaborative work culture. If you are ready to kickstart your career immediately, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage visitor sign-in procedures, and direct inquiries appropriately.
- Communication Hub: Answer incoming calls with a polite voice, route messages accurately, and screen calls to ensure efficiency.
- Administrative Support: Handle incoming and outgoing mail, manage package deliveries, and perform general clerical duties including filing and data entry.
- Scheduling: Assist in scheduling meetings and maintaining the company calendar to ensure optimal room utilization.
- Inventory Management: Monitor office supplies and place orders to ensure the reception area is always well-stocked.
- Customer Service: Provide directions and assistance to guests, vendors, and employees to ensure a positive experience.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative support experience required.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new CRM software quickly.
- Professionalism: High level of integrity, confidentiality, and customer service orientation.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively in a busy office.
- Education: High school diploma or GED required; Associate’s degree preferred.