Job Description
Are you a detail-oriented professional looking for a stable role with a competitive salary and immediate weekly pay? Apex Administrative Solutions is seeking a highly skilled Receptionist & Data Entry Specialist to join our dynamic team in Seattle. We pride ourselves on a modern, collaborative work environment where your organizational skills will directly impact our success.
As a key member of our front office team, you will bridge the gap between our clients and our operations, ensuring seamless communication and accurate data management. If you are looking for a challenging opportunity that values precision and professionalism, we want to hear from you.
As a key member of our front office team, you will bridge the gap between our clients and our operations, ensuring seamless communication and accurate data management. If you are looking for a challenging opportunity that values precision and professionalism, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage the switchboard, and screen/direct incoming calls.
- Data Entry Accuracy: Input and update customer and employee information into our CRM and internal databases with 99% accuracy.
- Record Keeping: Organize and maintain physical and digital filing systems to ensure easy retrieval of documents.
- Administrative Support: Schedule appointments, manage calendars, and assist with preparing meeting materials.
- Communication: Serve as the primary point of contact for internal and external inquiries, ensuring timely responses.
- Reporting: Assist in the generation of weekly reports and inventory lists as required by management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Proven experience in a receptionist or data entry role (1-2 years preferred).
- Technical Skills: Advanced proficiency in Microsoft Office Suite, specifically Excel and Outlook.
- Typing Speed: Demonstrated ability to type at least 45 WPM with high accuracy.
- Interpersonal: Strong verbal and written communication skills with a customer-first attitude.
- Attention to Detail: Keen eye for detail and ability to multitask in a fast-paced office environment.