Job Description
Are you a detail-oriented professional ready to make a difference?
Apex Administrative Services is seeking a highly organized Receptionist and Data Entry Specialist to join our dynamic team in New York, NY. In this pivotal role, you will be the face of our company while ensuring our internal data systems are accurate and up-to-date. We offer a competitive salary, a collaborative work environment, and opportunities for professional growth.
Responsibilities
- Front Desk Management: Greet visitors and clients with a professional demeanor, manage incoming calls, and direct inquiries to the appropriate departments.
- Data Entry: Perform high-speed, accurate data entry into our CRM and inventory management systems with a focus on error reduction.
- Administrative Support: Handle mail, distribute packages, and manage office supplies to ensure smooth daily operations.
- Scheduling: Coordinate meeting rooms, manage calendars for executives, and handle appointment scheduling.
- Document Management: Organize physical and digital files, ensuring confidentiality and easy accessibility.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative role, with proven data entry skills.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Attention to Detail: Exceptional ability to spot errors and maintain high standards of accuracy in data processing.