Job Description
Join our dynamic team as a Receptionist & Data Entry Specialist in the heart of Oklahoma City! This pivotal role combines exceptional customer service with precise data management to keep our operations running smoothly. You'll be the welcoming face of our company while maintaining critical digital records with unmatched accuracy. If you thrive in fast-paced environments where multitasking meets meticulous attention to detail, this is your opportunity to shine. We offer competitive benefits, career growth, and a collaborative culture that values your contributions.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phones, and routing communications
- Perform accurate data entry for client information, inventory updates, and transaction records
- Maintain organized filing systems both physical and digital with strict confidentiality protocols
- Coordinate office calendars, meeting schedules, and travel arrangements for executive team
- Process incoming/outgoing mail and shipments while managing office inventory
- Assist with onboarding procedures including new hire paperwork and badge preparation
- Support HR initiatives with data reporting and document preparation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years experience in reception or administrative role
- Proven data entry skills with 10,000+ keystrokes per hour and 98%+ accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and CRM systems
- Exceptional communication skills with professional phone etiquette
- Ability to multitask in high-pressure environments while maintaining composure
- Strong organizational skills with attention to detail and deadlines
- Basic knowledge of office equipment (printers, scanners, multi-line systems)