Job Description
Join a Dynamic Team in San Francisco!
Horizon Administrative Services is currently seeking a reliable and detail-oriented Part-Time Receptionist to join our growing office. This hybrid role is perfect for a professional who excels at both client-facing interactions and precise data management.
In this position, you will be the welcoming face of our company while ensuring our digital records are accurate and up-to-date. We offer a flexible schedule and a collaborative work environment in the heart of San Francisco.
Why Join Us?
- Competitive hourly pay ($20 - $22/hr).
- Flexible part-time hours.
- Opportunity for growth within the company.
Responsibilities
- Front Desk Operations: Greet and direct visitors with a professional and friendly demeanor; manage the reception area to ensure a welcoming environment.
- Data Entry: Accurately input and update client information, invoices, and employee records into our CRM and database systems.
- Communication: Answer and screen incoming phone calls, redirecting them appropriately or taking detailed messages.
- Administrative Support: Manage incoming and outgoing mail, schedule appointments, and maintain office supply inventory.
- Report Generation: Compile daily reports and assist in the preparation of meeting materials.
- Customer Service: Address inquiries from clients and visitors promptly and professionally.
Qualifications
- Experience: Minimum 1 year of experience in a receptionist or administrative support role.
- Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Fast and accurate typing speed (minimum 45 wpm).
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Education: High School Diploma or equivalent required; Associate’s degree preferred.
- Technical: Familiarity with office equipment such as printers, scanners, and fax machines.