Job Description
Are you a detail-oriented professional seeking a rewarding part-time opportunity in the heart of Los Angeles? Pacific Heights Administrative Services is currently looking for a versatile Receptionist and Data Entry Specialist to join our dynamic team. In this role, you will serve as the first point of contact for our valued clients, ensuring a welcoming atmosphere while maintaining the integrity of our critical databases.
We pride ourselves on efficiency and exceptional customer service. If you have a knack for organization and enjoy the variety of administrative work, we want to hear from you. This is a fantastic opportunity to gain experience in a corporate environment with flexible hours.
Responsibilities
- Greet visitors and manage the front desk reception area with a professional and welcoming demeanor.
- Perform accurate data entry tasks, including updating client records, maintaining digital databases, and ensuring data integrity.
- Answer incoming calls, screen and redirect them appropriately, and take detailed messages.
- Manage email correspondence, sorting, prioritizing, and responding to inquiries in a timely manner.
- Assist with filing, scanning, and organizing both physical and digital documents.
- Coordinate schedules and manage calendar appointments for the executive team.
Qualifications
- High school diploma or GED equivalent required.
- Proven experience as a Receptionist or in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Strong typing speed (minimum 40 WPM) and high level of accuracy.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a fast-paced environment.