Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become an essential part of Florida's thriving public sector! We're seeking a highly organized professional to support daily operations in our Miami office. This immediate opening offers flexible hours (20-25 hrs/week) with competitive pay and the opportunity to make a tangible impact on local community services.
As the first point of contact for residents and partners, you'll ensure seamless administrative workflows while maintaining our reputation for excellence. If you thrive in fast-paced environments and possess exceptional multitasking abilities, apply today to start your rewarding career journey!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendars, appointments, and meeting logistics for department heads
- Maintain digital and physical filing systems with strict data confidentiality
- Process administrative documents including permits, forms, and correspondence
- Assist with event coordination and community outreach preparation
- Perform data entry and report generation using Microsoft Office Suite
- Support procurement processes and inventory management for office supplies
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask in fast-paced environment with competing priorities
- Strong attention to detail and organizational abilities
- Valid Florida driver's license (for occasional local travel)
- Experience with government/public sector procedures preferred