Job Description
Join our dynamic team at City Hall Associates, a leading provider of municipal support services in San Francisco. We're seeking a detail-oriented Part-Time Administrative Assistant to support our busy office operations. This role offers flexible hours (20-25 hrs/week) and competitive compensation in the heart of the city. Ideal for candidates seeking work-life balance while making a meaningful impact in local government administration.
Responsibilities
- Manage calendars, scheduling, and coordinate complex meeting logistics for department heads
- Process confidential documents with precision and maintain digital filing systems
- Handle incoming communications via phone, email, and in-person inquiries
- Assist with procurement, expense reports, and budget tracking
- Support event coordination and logistics for community outreach programs
- Perform data entry and generate weekly/monthly administrative reports
- Collaborate with cross-functional teams on special projects
Qualifications
- Minimum 2 years administrative support experience in municipal or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Ability to handle sensitive information with discretion
- Strong written and verbal communication skills
- Associate's degree or equivalent professional certification preferred
- Local San Francisco residency required
- Availability for 3-4 consecutive weekdays (e.g., Mon-Thu)