Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of New York! We're seeking a polished and detail-oriented professional to support our fast-paced office operations. This flexible role (25-30 hours/week) offers competitive compensation and the opportunity to work with industry leaders. If you thrive in collaborative environments and excel at streamlining workflows, we want to hear from you!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (calls, emails, correspondence) with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital filing systems and ensure data accuracy across platforms
- Procure office supplies and manage inventory control systems
- Assist with onboarding processes and new employee orientation
- Support cross-departmental projects with ad-hoc administrative tasks
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of experience in office support or executive assistance
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize competing deadlines
- Discretion when handling confidential information