Job Description
Join our dynamic team at MetroSuite Office Solutions as a Part-Time Administrative Assistant! We're seeking a highly organized professional to provide essential office support in our downtown Chicago location. This role offers flexible hours (20-25 hrs/week) and a collaborative environment where your administrative expertise will directly contribute to our operational excellence. If you're passionate about precision, client service, and thriving in a fast-paced setting, this is your opportunity to make a meaningful impact.
Responsibilities
- Manage daily office communications, including phone screening, email correspondence, and client interactions
- Coordinate calendars, schedule appointments, and organize meetings for executive team
- Prepare, edit, and distribute professional documents, reports, and presentations
- Maintain digital filing systems and ensure accurate record-keeping compliance
- Assist with office procurement, inventory management, and supply coordination
- Support event planning and logistics for client meetings and company functions
- Perform data entry and maintain databases with meticulous attention to detail
Qualifications
- High school diploma or equivalent; associate's degree or relevant certification preferred
- 2+ years of administrative support experience in office environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities with professional demeanor
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information