Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of Manhattan. We're seeking a highly organized professional to support our office operations with precision and enthusiasm. This role offers flexible hours (20-25 hrs/week) in a collaborative environment with growth opportunities. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Process incoming correspondence, emails, and phone inquiries with professionalism
- Prepare, edit, and distribute confidential reports and documents using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor communications
- Support event planning and meeting coordination for internal and external stakeholders
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of office support experience in a professional setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet deadlines in high-volume environments
- Discretion when handling confidential information
- Experience with scheduling tools (e.g., Calendly, Doodle) preferred
- Ability to work independently with minimal supervision