Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of Chicago. We're seeking a highly organized professional to support daily office operations with precision and enthusiasm. This role offers flexible hours while providing critical administrative support to our department heads and staff.
As a key member of our office support team, you'll contribute to a collaborative environment where your attention to detail and problem-solving skills make a tangible impact. Perfect for candidates seeking work-life balance without compromising on professional growth.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with exceptional professionalism
- Maintain digital and physical filing systems ensuring accurate record-keeping
- Coordinate schedules, appointments, and meeting logistics for department staff
- Prepare, edit, and distribute documents, reports, and correspondence
- Assist with basic bookkeeping tasks including expense tracking and invoice processing
- Support event planning and logistics for internal meetings and community outreach
- Utilize Microsoft Office Suite for data entry, document creation, and report generation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative or clerical experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Discretion and professionalism when handling sensitive information
- Valid Illinois driver's license (if local travel required)